Privacy Policy & Cookie Policy
Comprehensive data protection and privacy information for all Alot Academy services including digital agency, career applications, booking system, and cookie management.
Data Controller Information
Company: Alot Academy (Digital Agency Division)
Location: Osogbo, Nigeria
Email: info@alotacademy.com
Phone: +234 811 218 1442
Data Protection Officer: Available upon request
1. Information We Collect
Contact & Communication
- Full name and professional title
- Email address and phone number
- Company/organization information
- Mailing address when provided
- Communication preferences
Service-Specific Data
- Project requirements and specifications
- Budget and timeline preferences
- Business objectives and goals
- Technical requirements
- Marketing and branding preferences
When you apply for positions through our career portal, we collect:
- Resume/CV and portfolio documents
- Cover letter and application responses
- Educational background and certifications
- Work experience and references
- Skills assessment results
- Interview feedback and notes
- Application status and communications
- Salary expectations and availability
- Background check information (if applicable)
- Emergency contact information (hired candidates)
Retention: Application data is retained for 2 years to maintain candidate pool and comply with employment regulations.
Our consultation booking system, integrated with Zoho Calendar and Google Calendar, processes:
- Appointment date, time, and duration
- Meeting type (video call, phone, in-person)
- Project brief and consultation topic
- Time zone and location preferences
- Calendar synchronization data
- Zoho Meeting room IDs and access tokens
- Meeting recordings (with consent)
- Attendance and participation data
- Follow-up action items and notes
- Payment information for paid consultations
Third-party Processing: Booking data is processed through Zoho Calendar and may be stored on their servers. Review Zoho's Privacy Policy.
Contact forms and hire-us inquiries collect:
- Contact information and preferred communication method
- Service interest and project scope
- Budget range and timeline requirements
- Current challenges and business goals
- Referral source and how you found us
- File attachments (project briefs, existing materials)
- Communication history and response tracking
3. How We Use Your Information
- Provide digital agency services
- Process project requirements
- Communicate project updates
- Deliver final deliverables
- Provide customer support
- Process career applications
- Schedule consultations and meetings
- Manage client relationships
- Process payments and invoicing
- Maintain business records
- Respond to inquiries and requests
- Send project updates and notifications
- Share relevant industry insights
- Conduct satisfaction surveys
- Provide technical support
- Comply with legal obligations
- Prevent fraud and security threats
- Enforce terms of service
- Resolve disputes and claims
- Maintain audit trails
4. Your Rights & Data Control
Under GDPR & CCPA
- Right to Access: Request copies of your personal data
- Right to Rectification: Correct inaccurate information
- Right to Erasure: Request data deletion
- Right to Portability: Transfer data to another service
- Right to Restrict Processing: Limit how we use your data
- Right to Object: Object to certain data processing
How to Exercise Your Rights
Contact our Data Protection Officer:
We will respond to your request within 30 days. Identity verification may be required.
5. Data Security & Protection
- • SSL/TLS encryption for data transmission
- • AES-256 encryption for data at rest
- • Multi-factor authentication for access
- • Regular security audits and monitoring
- • Intrusion detection and prevention
- • Secure backup and recovery systems
- • Access controls and role-based permissions
- • Employee training on data protection
- • Data processing agreements with vendors
- • Regular policy updates and reviews
- • Incident response and breach notification
- • Data retention and disposal procedures
6. International Data Transfers
We may transfer your data to service providers located outside Nigeria. When we do, we ensure adequate protection through:
- Standard Contractual Clauses (SCCs) approved by the EU Commission
- Adequacy decisions for countries with equivalent data protection
- Binding Corporate Rules for multinational service providers
- Your explicit consent for specific transfers
Primary Data Processors
- • Zoho Corporation: Calendar and meeting integration (India/US)
- • Google: Analytics and workspace tools (US/EU)
- • Cloudinary: Media storage and processing (US/EU)
- • MongoDB Atlas: Database hosting (Multi-region)
7. Contact & Questions
Get in Touch
Related Policies
This policy was last updated on March 28, 2026